Problems We Solve
Government procurement faces significant challenges that impact outcomes, efficiency, and value for money. Procure 101 provides targeted solutions to address these critical pain points.
Solving the Procurement Challenges Agencies Face
Procure 101 addresses the core pain points that most agencies struggle with.
Do people say your procurement processes take too long?
→ with tools that seamlessly flow together and digital evaluations, endless hours are saved
Are you confident the right suppliers are being chosen?
→ with everyone using the same full-proof formula, you'll always make the right choice
Do you feel like you are paying more than you should be?
→ with more, high quality responses there is more competition and therefore more value
How would you rate your confidence that non-procurement people are doing procurement well?
→ with guidance, prompts and automated templates, people can't get it wrong
Do you worry if you advertise a budget in a market engagement, that it will inflate all the prices?
→ when every supplier has a fair shot, it's not only the large companies (with bigger overheads) that participate, meaning you get more options that are under your budget
Customer Review
"Since implementing Procure101, we have seen a more consistent, efficient and risk-based approach to running procurements, no more guess work on what a risky procurement actually looks like. The system brings procurement planning, market engagement, evaluation and reporting together into one process, reducing the time spent creating new templates, documents and evaluation methods for each procurement (as had been the practice, our templates folder was overrun and confusing). It helps staff think through risks, requirements and evaluation criteria upfront, making procurement processes more robust, transparent and fair for suppliers. This has been particularly beneficial given limited procurement resources, allowing the team to support more procurement activity while maintaining good governance and achieving value for money."
Common Procurement Problems & Our Solutions
Each problem is addressed with specific tools and methodologies proven to deliver better outcomes.
Problem:
Planning Takes too Long
Overly complicated word based templates prevent genuine planning and in some cases are avoided altogether.
Common Pain Points:
- No overall procurement risk assessment
- Wrong market engagement method selected
- Significantly slows down the start of the procurement cycle
- Low risk procurements require the same extensive level of planning as high risk procurements
- Unable to decentralise the completion without compromising quality or increasing mistakes
- The crucial aspect of planning is often never completed
Solution:
Guided Planning Tools
How Procure 101 Helps:
- Live, calculated risk assessment
- Semi-automated completion based on the risk
- Focus on the most important aspects of planning
- Scales the amount of planning based on the risk level
- Even inexperienced people can complete a high quality plan
Proven Impact:
50% reduction in planning time, effort, errors and rework
5X more planning completion
Problem:
Unclear Market Engagements
Poor market engagement results in low supplier participation, especially from local and smaller suppliers.
Common Pain Points:
- Complex tender documents that don't explain what is needed and wanted
- Evaluation criteria biased towards large national suppliers
- Evaluation criteria weighting easily abused by suppliers to win contracts
- Complex response forms are a barrier for local and small suppliers
- Low quality supplier responses
Solution:
Fair and Transparent Market Engagements
How Procure 101 Helps:
- Simplified, clear requirements
- Transparent and unbiased evaluation criteria
- Fairly considers broader outcomes
- Accessible and open response forms
- Suppliers are able to innovate and highlight their strengths in their responses
Proven Impact:
25% increase in local supplier participation
3X the total number of respondents
Problem:
Inefficient and Inaccurate Evaluations
Manual evaluation processes are time-consuming and prone to errors.
Common Pain Points:
- Manual, cumbersome spreadsheets
- Evaluation bias via benchmarking
- Complex algorithms/calculations that frequently break
- Human error is extremely common
- Can take weeks for evaluators to complete
Solution:
Automated Evaluation Tools
How Procure 101 Helps:
- Standardised online evaluation forms (no spreadsheets!)
- No more benchmarking across a spreadsheet
- Automated, instant summarised calculations
- Human errors and calculation breaks are eliminated
- Evaluations are completed in hours/days
Proven Impact:
75% reduction in evaluation time
100% reduction in errors and breakages
Problem:
Bias in Supplier Selection
Benchmarking and unfair evaluation criteria weightings can lead to unfair outcomes and legal challenges.
Common Pain Points:
- Evaluators can't independently review when other scores are visible
- Evaluation criteria categories favour larger national suppliers
- Evaluation criteria weightings are abusable by suppliers when they are too large (e.g. >30%)
- Moderations are clunky and can be influenced
- Value is not accurately calculated
Solution:
Objective Selection Framework & Powerful Dashboard
How Procure 101 Helps:
- Evaluators can't compare/benchmark their scores
- Dashboard driven moderation and supplier selection
- Transparent scoring systems
- Standardised evaluation criteria that caters for all
- Q-score® value calculations
Proven Impact:
Eliminates selection bias and improves transparency
Value-based decisions are made
Problem:
Wasted Time and Money
Inefficient processes, rework, and poor outcomes result in significant resource waste across the organisation.
Common Pain Points:
- Lengthy procurement cycles
- Frequent rework and revisions
- Extensive administrative overhead
- Poor value for money
- Resource duplication
- Frequent response clarifications
- Repeated moderation sessions
- Protracted contract negotiations
Solution:
Consistently getting it right the first time
How Procure 101 Helps:
- Streamlined workflows
- Automated processes
- Reusable templates
- Continuous improvement
- Quicker procurement cycles
- Less effort and administration
- Higher quality supplier responses
- Clearer, strategic decision making
Proven Impact:
60% reduction in procurement cycle time
First time correct decisions 100% of the time
Stop These Problems Today
Don't let these procurement challenges continue to impact your organisation. Get in touch and immediately transform your procurement.